Corporate Event Production & Conference Management Across the UK and Europe
One accountable team for conferences, hybrid productions and B2B corporate programmes: staging, AV, speakers, delegates and technical logistics planned and run end to end.
We work with in-house events, comms and procurement teams on programmes from £50,000 upwards. Need rooms and travel for a team at a conference? That is a separate service we also run.
What we deliver
Production and management for conferences and corporate programmes
Conference production
Stage, AV, speakers, rehearsals and show calling for multi-day UK and European conferences.
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Hybrid event production
One plan for the room and the remote audience, across one venue or several locations.
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B2B events and programmes
Customer events, sales kick-offs, executive forums and multi-city roadshows.
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Corporate event services
Venue, production, guest logistics and on-site management under one accountable lead.
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Virtual conference production
Broadcast-style online conferences with rehearsed speakers and a producer on the audience.
View serviceNot sure which fits?
See every service, from delegate management to broadcast, in one directory.
All servicesWhat we take off your team’s plate
In-house teams usually own the message and the audience. We own the delivery around it.
Show calling
A written running order and a show caller on comms, so cues, walk-ons and changeovers happen on time.
Stakeholder communication
One point of contact for your leadership, comms and procurement teams, with decisions logged in writing.
Venue and AV
Site visits, room specs, staging, screens, sound and lighting matched to the content and the room.
Supplier coordination
Production, catering, transport and staffing suppliers contracted, briefed and managed by us.
Delegate experience
Registration, badging, arrivals, signage and session flow planned around the people attending.
Contingency
Backup playback, spare kit, fallback for remote speakers and a named decision-maker on the day.
Reporting
Supplier reconciliation, recordings and a debrief so the next edition starts from what was learned.
How an engagement works
- 01
Brief
Share the audience, dates, location and budget band. A short call is enough to start.
- 02
Proposal and costed scope
An itemised scope you can compare against other bids, or a response to your RFP.
- 03
Contract and planning
One contract, a shared production schedule and agreed supplier terms.
- 04
Delivery and debrief
On-site management through to derig, then reconciliation and a debrief.
Running a formal tender? Read our RFP guidance or download the capability statement.
Project notes
Published write-ups of work we have delivered. These are hospitality and activation projects: they show how we plan, staff and run delivery for corporate clients, not full conference productions. Each page sets out exactly what we did.
- Corporate hospitalityMicrosoft Experience CentreSelf-service coffee and tea station for 40 attendees at Microsoft's London Experience Centre, planned to run with no on-site staff.Read the case study
- Branded event experienceITVBranded bubble tea service at an ITV office event: menu curation, timed set-up and a staffed, guest-facing service.Read the case study
- Multi-day brand activationJaeger-LeCoultrePremium coffee service across a 10-day retail activation, with two specialist baristas, layout planning and logistics.Read the case study
- Client-facing office eventCentivaCanapé and drinks service across several beverage formats, with documented costing and service staff on site.Read the case study
What procurement teams get
If you are running a tender or onboarding a new event supplier, this is what comes with a proposal from us. Anything your process needs beyond this, ask and we will tell you plainly whether we can provide it.
- A written scope that states what is included and what is not
- An itemised cost breakdown you can compare line by line with other bids
- One named lead accountable for delivery and for suppliers contracted through us
- A response in your RFP format, with assumptions and open questions listed
- Our capability statement for supplier onboarding and due diligence
- Supplier reconciliation and a debrief after the event
Working with us across a programme
- Event-to-pipeline programmesFor SaaS, technology and professional services teams: event format, opt-in registration, meetings and production, with a permissioned CRM-ready handoff afterwards.See how it works
- Agency frameworks for annual programmesFor organisations consolidating event suppliers across a year or several cities: one framework, agreed reporting and programme budgeting.See how it works
Planning a conference, summit or corporate programme?
We work with leadership, events and procurement teams on programmes from £50,000 upwards. Send the brief, even if it is only a date and an audience, and we will set out what delivery would involve.
Also available
Need event travel or accommodation instead?
We also arrange rooms, apartments, flights, transfers and hospitality for corporate teams attending conferences and trade events in the UK and Europe, with one contact for the whole group.
Questions corporate buyers ask before briefing us
What does a corporate conference engagement usually include?
It depends on the brief, but a typical scope covers venue sourcing and contracting, staging and AV, speaker management and rehearsals, delegate registration and arrivals, supplier coordination, on-site show calling and a post-event reconciliation and debrief. Each item is confirmed in the written proposal, so you can see what is in and out of scope.
Do you respond to formal briefs and RFPs?
Yes. Send the RFP or tender pack and we will respond to its format and questions. If you do not have a formal document yet, a short brief covering audience, dates, location and budget band is enough to start a proposal. Our RFP guidance page sets out what helps us respond accurately.
What budget level do you work at?
Our typical programmes start from £50,000. Final cost depends on audience size, venue, production and the number of locations, so we price each brief individually and itemise the proposal. There is no universal package price and no guaranteed figure before we have seen the scope.
How far ahead should we brief you?
Earlier is better, because venue availability and supplier lead times drive what is possible. Multi-day conferences and multi-city programmes generally need the longest lead time; smaller executive events can move faster. Tell us your date and we will say plainly whether the timescale is realistic.
Can you run programmes across the UK and Europe?
Yes. We plan UK and European programmes from London, coordinating venues, local suppliers, delegate travel and production across locations under one schedule. For each country we confirm which suppliers are contracted locally and who is accountable on the ground.
Who is accountable for suppliers on the day?
One named lead from our team is accountable for delivery. Suppliers contracted through us are briefed and managed by us, and decisions on the day go through that lead. Where you contract suppliers directly, we agree in writing how they fit into the running order.
What will our proposal contain?
A written scope, an itemised cost breakdown, an outline timeline, the assumptions we have made and the questions we still need answered. Supporting documents, such as our capability statement, can be supplied alongside it for procurement review.