Events For Corporate Travel Managers
For corporate travel managers: delegate air travel, ground transport, accommodation blocks, duty of care and consolidated billing on one event contract.
- HQ, delivering worldwide
- LondonHQ, delivering worldwide
- Production, logistics, delegates
- End to endProduction, logistics, delegates
- Named leads, load-in to derig
- On siteNamed leads, load-in to derig
- Custom event strategy
- Dedicated lead manager
- Global execution
Travel managers do not need another supplier. They need the event side of travel handled inside policy, with one invoice, a traveller list they can account for and no surprise bookings appearing on personal cards. Pearl Lemon Events takes delegate air travel, ground transport, accommodation and duty of care into a single event contract and reconciles it line by line afterwards.
We work alongside in-house travel teams and TMCs rather than around them, taking the parts of an event programme that do not fit a standard booking tool.
Pearl Lemon Events works directly with corporate travel managers, taking delegate air travel, ground transport, accommodation blocks, duty of care and traveller tracking, policy compliance and consolidated billing into a single event contract with one reconciliation at the end.
Travel managers do not need another supplier. They need the event side of travel handled inside policy, with one invoice and a traveller list they can account for.
What we take off the travel desk
- Delegate air travel booked to your travel policy and preferred carriers
- Accommodation blocks, rooming lists and late-arrival handling
- Ground transport, transfers and coach schedules tied to the event programme
- Duty of care: traveller tracking, emergency contacts and a 24/7 support line
- Visa and documentation checks by nationality before ticketing
- Consolidated billing and a line-by-line reconciliation after the programme
- Reporting in your format: spend by cost centre, business unit or event
How projects are sized
Costs follow scale and complexity. Tell us which band you're in and we'll come back with a written scope and a costed breakdown.
- Single event group
- One programme, one manifest, one consolidated invoice.
- Annual event calendar
- Repeatable process across the year's events with standardised reporting.
- Global programme
- Multi-region travel under one policy, local support and centralised reconciliation.
We take on programmes with budgets from £50,000 upwards. Share your delegate numbers, cities and budget band in the enquiry form and you'll get a written scope back. Send your brief to the events team.
Delivering at conference scale
We support corporate delegations and client programmes at major international conferences, including MIPIM, Cannes Lions, MWC Barcelona and Web Summit, alongside the conferences, congresses and summits we run end to end for clients.
Travel is booked against your existing policy rather than around it, and reconciled line by line afterwards so event spend can be reported through the same cost centres as everything else.
- Multi-country delivery
- One central team, local suppliers appointed and managed in each host city.
- End-to-end scope
- Production, AV, logistics, travel, delegate management and hospitality in one contract.
- On-site management
- Named event managers and technical crew on site from load-in through to derig.
See the delivery detail in our event and hospitality case studies. Running a tender? See how we respond to an event management RFP.
What we take off the travel desk
Booking inside your policy
- Delegate air travel booked to your travel policy and preferred carriers
- Class, routing and advance-purchase rules applied consistently across the group
- Group fares and held seat blocks negotiated for volume the booking tool cannot handle
- Exception handling with a written audit trail rather than an inbox thread
Accommodation and ground
- Accommodation blocks, rooming lists, late arrivals and early departures
- Ground transport and coach schedules built against the event run of show
- VIP and speaker transfers handled separately from the delegate flow
Duty of care
- Traveller tracking with a live view of who has arrived and who has not
- Emergency contacts, escalation path and a 24/7 support line for the programme
- Visa and documentation checks by nationality before ticketing
- Risk considerations documented for the destination and route
Billing and reporting
- Consolidated billing across air, accommodation and ground
- Line-by-line reconciliation after the programme
- Reporting in your format: spend by cost centre, business unit or event
- Comparable reporting across a calendar of events, not one-off spreadsheets
How engagements are structured
Annual event calendar
A repeatable process across the year's events, with standardised reporting and the same escalation path each time.
Book A CallGlobal programme
Multi-region travel under one policy, local support in market and centralised reconciliation.
Book A CallFrequently Asked Questions
Everything teams usually ask before we start planning together.
No. We handle the event-specific travel that a standard booking tool struggles with — group air, manifests, transfers timed to the programme — and can work alongside your existing TMC.
Put Event Travel On One Contract
Tell us the events in your calendar, the policy you work to and the reporting format you need, and we will come back with a written scope and consolidated pricing.
Book A CallYou Can Find Pearl Lemon Events In
One team, one standard of delivery — wherever your audience is.
London, UK
Global HQ
New York, USA
North America
Dubai, UAE
Middle East
Berlin, EU
Europe Hub
Singapore
Asia Pacific
Global Remote
Hybrid / Virtual
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