Hybrid Town Hall Production
Hybrid town hall production: a small in-person audience plus a company-wide Teams or Zoom stream, with rehearsed executives, captions and a producer on the day.
- HQ, delivering worldwide
- LondonHQ, delivering worldwide
- Production, logistics, delegates
- End to endProduction, logistics, delegates
- Named leads, load-in to derig
- On siteNamed leads, load-in to derig
- Custom event strategy
- Dedicated lead manager
- Global execution
A hybrid town hall has two audiences and only one of them is in the room. A small in-person group sits with the leadership team while the rest of the company watches from desks, kitchens, factory floors and airports on Microsoft Teams, Zoom or Webex. Pearl Lemon Events produces both sides as a single programme so the people watching remotely get the same meeting, not a shaky side view of one.
We handle the in-room set, cameras, lighting and audio, the enterprise stream and its backup path, executive rehearsal, moderated Q&A, live captions and the recording that goes out afterwards. One producer calls the show for both audiences.
Pearl Lemon Events produces hybrid town halls and all-hands meetings: a small in-person audience in the room, a company-wide Microsoft Teams, Zoom or Webex stream for everyone else, executive rehearsals, moderated Q&A, live captions and a producer calling the show.
A town hall is judged by the people watching from their desks. The room is the easy part; the stream, the questions and the audio are what employees actually remember.
What a hybrid town hall includes
- Studio or in-room set with camera, lighting and broadcast-quality audio
- Stream into Microsoft Teams, Zoom, Webex or an enterprise video platform
- Executive rehearsal, autocue, slide handling and presenter comfort monitors
- Moderated Q&A, live polling and pulse surveys with results on screen
- Live captions, translation feeds and on-demand recording for other time zones
- Backup encoder and secondary connection so the stream survives a single failure
How projects are sized
Costs follow scale and complexity. Tell us which band you're in and we'll come back with a written scope and a costed breakdown.
- Single-site town hall
- One room, one stream, camera and audio package with a producer on the day.
- Multi-site all-hands
- Several offices joining live, each with local AV, cut together into one programme.
- Global all-associates
- Multiple time zones, repeat broadcasts, translation and on-demand distribution.
We take on programmes with budgets from £50,000 upwards. Share your delegate numbers, cities and budget band in the enquiry form and you'll get a written scope back. Send your brief to the events team.
Delivering at conference scale
We support corporate delegations and client programmes at major international conferences, including MIPIM, Cannes Lions, MWC Barcelona and Web Summit, alongside the conferences, congresses and summits we run end to end for clients.
The stream is treated as the primary audience, not a secondary feed: it gets its own producer, its own audio path and its own backup route out of the building.
- Multi-country delivery
- One central team, local suppliers appointed and managed in each host city.
- End-to-end scope
- Production, AV, logistics, travel, delegate management and hospitality in one contract.
- On-site management
- Named event managers and technical crew on site from load-in through to derig.
See the delivery detail in our event and hospitality case studies. Running a tender? See how we respond to an event management RFP.
What we produce
Town halls are recurring, so the setup has to be repeatable, quick to install and quiet enough that the office keeps working around it.
In-room set and camera package
A branded backdrop or existing office space dressed for camera, with lighting that flatters presenters rather than the ceiling. Single or multi-camera depending on whether you want a fixed frame or a cut show with close-ups and audience reaction.
- Broadcast-quality audio: lapel or handheld mics, not a laptop microphone
- Presenter comfort monitors, autocue and slide confidence screens
- Vision mixing between camera, slides and pre-recorded video packages
Enterprise stream and platform
The stream goes into the platform your company already uses, so employees do not need a new login or a new habit.
- Microsoft Teams live events, Zoom Webinar, Webex or an enterprise video portal
- Secondary encoder and independent connection running in parallel
- Access control so the meeting is limited to employees
- Recording and on-demand publishing for other time zones
Participation that actually works
Remote attendees disengage when they cannot speak. Moderated Q&A, live polling and pulse surveys give them a route in, and results on screen prove the room is listening.
- Question moderation with a screening queue before anything hits the screen
- Live polls and results graphics cut into the programme
- Live captions and translated feeds for multi-language workforces
Multi-site and all-associates formats
When several offices join live, each site gets a local AV package and a check-in before the programme starts, and the cut show moves between them. For global all-associates meetings we run repeat broadcasts across time zones rather than expecting Singapore to join at midnight.
Book A CallHow town halls are sized
Scale is set by the number of sites joining live, whether the show is cut or fixed-frame, and how much rehearsal the leadership team wants.
Single-site town hall
One room, one stream, camera and audio package with a producer on the day. Installed in the morning, rehearsed at lunch, broadcast in the afternoon.
Book A CallMulti-site all-hands
Several offices joining live, each with local AV, cut into one programme with a shared run of show.
Book A CallGlobal all-associates meeting
Multiple time zones, repeat broadcasts, translation feeds and on-demand distribution with viewing analytics afterwards.
Book A CallFrequently Asked Questions
Everything teams usually ask before we start planning together.
Yes. We encode into Teams live events, Zoom Webinar, Webex or an enterprise video portal, with access control so only employees can join.
Run Your Next Town Hall As A Broadcast
If most of your company watches remotely, the stream is the main event. Tell us the room, the platform and how many sites join live, and we will come back with a written scope and a costed breakdown.
Book A CallYou Can Find Pearl Lemon Events In
One team, one standard of delivery — wherever your audience is.
London, UK
Global HQ
New York, USA
North America
Dubai, UAE
Middle East
Berlin, EU
Europe Hub
Singapore
Asia Pacific
Global Remote
Hybrid / Virtual
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