Exhibition Project Management
Exhibition project management: stand design, contractor tender, organiser deadlines, compliance, freight, build supervision and post-show lead reporting.
- HQ, delivering worldwide
- LondonHQ, delivering worldwide
- Production, logistics, delegates
- End to endProduction, logistics, delegates
- Named leads, load-in to derig
- On siteNamed leads, load-in to derig
- Custom event strategy
- Dedicated lead manager
- Global execution
Delivering at conference scale
We support corporate delegations and client programmes at major international conferences, including MIPIM, Cannes Lions, MWC Barcelona and Web Summit, alongside the conferences, congresses and summits we run end to end for clients.
- Multi-country delivery
- One central team, local suppliers appointed and managed in each host city.
- End-to-end scope
- Production, AV, logistics, travel, delegate management and hospitality in one contract.
- On-site management
- Named event managers and technical crew on site from load-in through to derig.
See the delivery detail in our event and hospitality case studies. Running a tender? See how we respond to an event management RFP.
Managing an exhibition presence end to end
Exhibitions run on immovable deadlines set by someone else. Organiser forms, build and breakdown windows, health and safety documentation, electrics and rigging orders, freight slots — miss one and the cost lands on the stand, not on the schedule. We project manage the whole presence so your team turns up to a finished stand.
Scope of the service
Stand design brief, contractor tender and appointment
Organiser liaison, forms, deadlines and compliance documentation
Risk assessments, method statements and health and safety sign-off
Electrics, rigging, internet, furniture and graphics ordering
Freight, storage and delivery scheduling
Build supervision, snagging and breakdown
Stand staffing briefings, lead capture and post-show reporting
How the programme runs
Critical path first
Every organiser deadline is mapped backwards from show open, so the design is locked in time for the contractor and the contractor in time for the freight slot.
Book A CallOne contractor relationship
We tender, appoint and manage the build contractor, and hold them to the drawings, the budget and the snag list.
Book A CallOn site
We supervise build, resolve problems with the organiser directly, and manage breakdown and storage for the next show.
Book A CallExhibition logistics in London and beyond
Exhibition logistics in London have their own rules: venue-appointed contractors, tight build and break windows, loading bay slots, forklift and rigging permissions, and health and safety documentation that has to be filed before anything arrives. We hold the build schedule, the paperwork and the on-site supervision so your stand is finished before the hall opens. If you need the stand itself designed and built, our sister site Event Management Company UK covers exhibition stand building as a separate service.
At Fiera Milano and other Italian venues, visitor hospitality needs its own run-sheet alongside the stand build. If you are planning exhibitor refreshments at Fiera Milano, this Milan exhibition catering guide outlines food and drink service considerations for organisers; exhibitor rules, permissions and supplier arrangements still need checking with the venue.
Hybrid expo services
Exhibitions increasingly run online as well as in the hall. We deliver hybrid expo services alongside the physical build: streamed theatre sessions, filmed demonstrations, virtual meeting rooms and lead capture that reconciles across both audiences.
What we manage
Stand design coordination, contractor appointment and build supervision
Venue liaison, method statements, risk assessments and permits
Freight, storage, deliveries, forklift bookings and break-down
Power, rigging, AV, networking and stand technology
Staffing rotas, briefings and lead capture
Trade show theatre sessions and demonstration scheduling
Scale and budget
We take on exhibition programmes with budgets from £50,000 upwards, from one flagship stand to a year of trade shows.
Related services
Event logistics services for freight, storage and on-site operations
Hybrid event production for streamed theatre and demonstrations
Event sponsorship for exhibitor and sponsor packages
Congress organiser when the exhibition sits inside a congress
Corporate transport for crew and guest movement
Event technical support for on-stand AV and show-day cover
B2B event services for the commercial programme around the stand
Frequently Asked Questions
Everything teams usually ask before we start planning together.
Yes. Reusing and refreshing an existing modular stand is usually cheaper than a new build, and we manage storage, refurbishment and transport between shows.
You Can Find Pearl Lemon Events In
One team, one standard of delivery — wherever your audience is.
London, UK
Global HQ
New York, USA
North America
Dubai, UAE
Middle East
Berlin, EU
Europe Hub
Singapore
Asia Pacific
Global Remote
Hybrid / Virtual
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Ready to turn your next event into pipeline?
Talk to a Pearl Lemon Events strategist and get a tailored plan, timeline and budget for your event.